Chesapeake Conventions&Tourism Bureau

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CC&T Services | Conference Center | Meeting Facilities | Request for Information

Request for Information

Please enter your contact information below. Required fields are bolded.
You may also upload your own RFP in .doc or .pdf format

Prefix	(Mr., Mrs., Dr., etc.)
Name
Organization
Address (line 1)
Address (line 2)
City
State/Province
Postal Code
Country
Phone
Fax
Email
Web Site

Type of organization

Response to request needed by

MM/DD/YYYY

Complete meeting name

Meeting type

Meeting scope

Where do attendees come from?

Decision made by

Meeting start date	MM/DD/YYYY
Meeting end date	MM/DD/YYYY

Total number of people

Total number of rooms blocked
Number of suites
Percent single room %
Peak night rooms
Percent double rooms %
Number of days hotel rooms are required

Alternate dates this meeting may be held:
Alternate date #1	MM/DD/YYYY
Alternate date #2	MM/DD/YYYY

Rate Range

Largest meeting setup

for

Number of concurrent breakout rooms used

Number of on-site food and beverage functions

Largest meal period

Preferred major arrival/departure days

Alternate major arrival/departure days

Meeting held

Largest on-site food and beverage function attendance

Number of off-site food and beverage functions

EXHIBITS (If any, please complete the section below.)

Type of show
Number of booths	(if none, please put 0)
Size of booths	8x10 10x10 Tabletop Other
Total gross exhibit square feet
Move In Day
First Show Day
Last Show Day
Move Out Day

SPECIAL REQUIREMENTS Our CVB can also assist you in finding specialized services to make your planning process easier.

Check those items for which you desire additional information:

	Airport		Shuttle Service or Ground Transportation
	Audio-Visual Services		Special assistance/disabilities
	Golf		Spouse or Youth Programs
	Hired Entertainment or Speakers		Teleconferencing
	Off-Premise Catering or Banquet Facilities		Tennis
	Restaurants		Theme Parties or Special Events
	Send me a Meeting Planners Guide		Tours or Sightseeing
	Shopping		Hotels
	Other		Hotels

How did you first hear about Chesapeake, Virginia?

	Trade Magazines for Meeting Planners
	Tradeshow
	Word of mouth
	Other

Thank you for using Chesapeake Convention & Visitors Bureau's Meeting Information Request Service. Before you send your request, we'd appreciate any history you can provide about the meeting you have just entered. It would also be helpful knowing where the meeting may be held in the future.

MEETING HISTORY Enter up to four years of meeting history (Past numbers should be actual pickup). Please share at least one year of history, beginning with the most recent.

Past Start Date(s)	Past End Date(s)	City	State/ Province	Name of Hotel or Facility	Conv. Center (Y/N)	Total # People	Exhibit Facility Type	Total # Rooms Pickup

Type of hotel used

OTHER FUTURE MEETINGS Enter up to two future meetings (Future numbers should be estimates)

Future Meeting Date(s)	City	State/ Province	Name of Hotel or Facility	Confirmed Hotel (Y/N)	Total # People	Total # Rooms Blocked	Total # Rooms on Peak

Editorial Comments/ Special Notes

Upload your own RFP (.doc or .pdf format):

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